Having worked as a full-time entertainer for over 16
years and performed at thousands of children's birthday parties in people's homes, I have
seen just about everything. From small intimate events of just the family to large
extravagant affairs, birthday parties can be lots of fun for all attending. However, if
you have never planned one, where do you start?
Here are some party planning ideas that will help make your special day fun and
entertaining without breaking the bank. It will be a piece of cake.
Date and time
The first thing you need to plan is the date and time of your party.
Most people want to have their birthday party on a weekend afternoon, but many times it
interferes with other weekend activities such as sports, family outings and other
entertainment events. Also, the best entertainers have weekends schedules filled first and
early. If you want to have the party on a Saturday or Sunday afternoon, plan it as far in
advance as you can.
Saturday mornings are becoming very popular, because they interfere
with fewer weekend activities; and when the party is over it leaves the rest of the day
free for you and your guests. After-school parties are becoming more and more common. It
is a great way to break up the week and leave weekends free for other events.
Pick a few dates that you would like to have your party on, then check
your child's activity schedule. Be sure friends and other family members can attend and
what may work for them. Before you cast the date in stone, call the entertainer you want
at the party and check their schedule and decide on the best date and time.
Party Length
The typical birthday party last two hours. Plan on 15 minutes at the
start of the party for arrivals of guests and 40 to 45 minutes for birthday cake and
presents, leaving a full hour for other entertainment.Decorations
When it comes to decorating, all you need to find are a few items that
represent the theme. You don't need to have everything fit the theme of the party. A few
major items are fine; the rest of the items can match in colors, such a s black and red
for a Clifford party. There are several party stores around the area that carry many, many
different themes for parties. Call or visit them to see if they have what you are looking
for. Remember you don't need to go overboard. A few strategically placed decorations is
often better than every square foot covered in color.
Invitations
Invitations are the place where your theme should begin, They will let
everyone know the theme of the party before they even arrive. It is also a subtle
suggestion of gift ideas for folks that don't have any idea what to get for a gift. Make
sure your invitations are delivered a minimum of two weeks before the party to give
parents time to plan.
Food
If the party is scheduled during or close to dinner or lunch, serving
food is essential. During a party, the children are usually having so much fun, that
serving a normal meal is not necessary or desired. The children want to get back to party
activities as soon as possible. So pizza, pigs in a blanket or simple sandwiches and chips
are perfect.
Cake
There are many options when it comes to cakes. You can have a cake
decorated and even shaped to go with the theme, or a traditional cake with the colors of
the theme. You can have an ice cream cake or cake and ice cream. This is an area where
your imagination can rule. Have fun and be creative if you dare.
A popular idea is to have the main cake that the child blows out the
candles on and then you put it aside for "just" the family to enjoy later. Serve
small cupcakes to the guests; kids love them and everyone gets the same size piece so no
one is upset that someone else got a bigger slice or a decoration on it.
Goodie Bags
These days goodie bags for each child is a must, but sometimes can be
the most difficult part of putting the party together. The bags may carry the party theme,
however, they don't need to. Goodie bags are something the children take home to remind
them how much fun they had at your party. So be sure the bags are filled with fun things
too! A few inexpensive and fun items are all you need. Plan on not spending more than $1
per goodie bag. Remember the party is for the birthday child, not the guests.
Games and Activities
You will almost always need to plan at least one activity for the
party, even if you don't have an entertainer coming. Activities can range from simple
games to pony rides and even Ferris wheels in the backyard. Don't deluge the kids with
activities. Give them time to visit, but don't let them just run around the house.
Entertainment
The best entertainers are always booked far in advance and often do
more than one party a day. So if you send out your invitations and then call the
entertainer, you may not be able to get the one you really want on the day and time you
need them.
The best way to find a quality entertainer is to ask around. Talk to
friends, other parents, your child's school or daycare center. If your child comes home
from a party raving about how funny and entertaining the performer was, then call the
parent and ask about the performer. Ask your child if they want that entertainer to come
to their party.
Ask several questions. "What age group is your show most suited
for?" "What does the package include and how long will they be at the
party?" "How long have they been doing this?" "How much is the package
and are they any extra charges for travel?" "Do you have references?" "What are the payment
arrangements?" The answers to these questions will vary greatly and will help you
decide on the right entertainment package for your party needs.
Information copyright 2002 Children's Party Productions
(860) 646-4844 www.kidparty.info
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